# Training Module

{% hint style="danger" %}
The latest documentation is available [here](https://icehrm.com/explore/docs-category/training/).
{% endhint %}

Training module in IceHrm can be used to manage process of providing internal trainings for employees.

In training module we have courses, training sessions and training subscription management.

1. Admins/Managers can define courses
2. Admins/Managers can use courses to create training sessions
3. Admin can assign courses to employees or employees can subscribe
4. Employees can mark training sessions as attended and attach a proof of completion if required
5. Admins/Managers can approve that the training session is completed by the employee

## Adding a new Course

| Field          | Description                                                                                                                                   |
| -------------- | --------------------------------------------------------------------------------------------------------------------------------------------- |
| `Code`         | Each course should have a code                                                                                                                |
| `Name`         | The course name                                                                                                                               |
| `Coordinator`  | The employee of the company who is responsible for coordinating the course. In some cases coordinator could be the trainer/instructor as well |
| `Trainer`      | Name of the person who conduct the course                                                                                                     |
| `Payment Type` | Whether the course is sponsored by the company or paid by the employee                                                                        |

### Most of the other fields are self-descriptive

## Adding a new Training Session

| Field                           | Description                                                                                                                   |
| ------------------------------- | ----------------------------------------------------------------------------------------------------------------------------- |
| `Name`                          | Name of the training session                                                                                                  |
| `Course`                        | Select the trainign course                                                                                                    |
| `Scheduled Time`                | When this training session is scheduled                                                                                       |
| `Assignment Due Date`           | If the training session has an associated assignment, the due date for that                                                   |
| `Delivery Method`               | Whether the training session is delivered in a class room, online or its a sel study session                                  |
| `Attendance Type`               | - Assign = Only admins/mangers can assign the session to employees - Sign Up = Session is open for employees to sign up       |
| `Attachment`                    | An attachment with other resources for the session                                                                            |
| `Training Certificate Required` | If Yes, employees have to attach a proof of completion (such as certificate) before marking the training session as completed |

## Subscribing to a Training Session

1. An employee can subscribe to a training session via `Training => Training` module.
2. Go to "All Training Sessions" tab
3. Click on subscribe button

![](https://631078622-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-LSTAqbcVhk-wxBWPiuv%2Fuploads%2FDTjvNQ395AaqgBFuqyrD%2FScreenshot-from-2022-02-11-15-01-45-1024x170%20\(1\).png?alt=media\&token=1b80f8f3-3126-4d6a-8bbe-10b5f68ec83f)

### Attendance Type

Employees can only subscribe to training sessions having Attendance Type set to "Sign Up"

## Completing a Training Session

Once an employee participated in a training session he/she can mark the training as completed via`Training=>Training=>My Training Sessions`tab. Once this is done a notification will be sent to the supervisor to approve the training session.

### Proof of Completion

If the training session requires proof of completion, an employee has to edit the training session under "My Training Sessions" tab and attach a proof of completion before submitting it for approval

## Approving a Training Session

Once an employee mark a training session as completed, the supervisor will receive a notification to approve it.

![Approve training session](https://631078622-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-LSTAqbcVhk-wxBWPiuv%2Fuploads%2F2gNy95a9DBs27LtThFlN%2FScreenshot-from-2022-02-11-15-15-08%20\(1\).png?alt=media\&token=59df1af7-715c-473f-824d-6af8c81113d6)

If all the things are in order, the supervisor can approve the training session via `Training=>Training=>Training Sessions of Direct Reports` tab